Auto mileage log pdf

Now you may think this laborious task is not worth your time, nerves and money. But, you should think again as there are painless ways to get the job done. You can streamline the task of mileage track and keeping all the relevant car expenses organized by using:.

GOFAR mileage tracker device and a free app to log your miles and expenses automatically with no hassle at all or. Manual Logbook. This old-fashioned pen-and-paper method is cheap. Printable mileage tracker form, spreadsheet or other ready-made templates. Using formulas in e. Mileage tracker app. A good app automatically logs and calculates your miles and creates IRS compliant reports for you to export. To use a miles tracker app, you need to have a smartphone although e.

GOFAR works even if you forget or lose your phone. A mileage log is a record of your vehicle miles traveled for business over a particular period kept in a spreadsheet, form, logbook or online application that you use to claim a tax deduction or collect reimbursement from your employer. A mileage log serves as proof and may also be used to keep track of other deductible miles, e. To deduct miles on your tax return, you need to keep meticulous and accurate records of your driving on a daily basis in case of an IRS audit.

Also, you must clearly distinguish between your business and personal trips. If you want to deduct mileage on taxes and claim back the money you spend on business travel, you have to keep a mileage logbook. You will need to document your deductible miles properly so that you provide sufficient evidence to the IRS for entitled deductions and to avoid a possible tax audit.

Incorrect mileage tracking is a mistake that may cost you more than just money, whereas adequate records may save you thousands of dollars on your taxes especially if you frequently use your personal car for running your business. To be compliant with the strict IRS regulations and record-keeping requirements regardless of the deduction method you use Standard Mileage Rates or Actual Expense method, both explained below , your mileage log needs to include:.

Dates of your business trips. The purpose i. Starting point of each trip. Final destination of each trip. There is an additional column of data that can be used to input additional costs incurred during personal or business travel. For example, you could note expenses for gasoline, lunches, meetings or other travel expenditures. Download Vehicle Mileage and Cost Form.

Keeping a good record of travel miles will help you around tax time. You want to make sure you track the starting and ending mileage. If you use your personal car for business either make notations or only include business mileage. You may also want to include the specific location, individuals and type of businesses conducted. Mileage Deduction The Free Printable Vehicle Expense Calculator is a spreadsheet that is designed to calculate various vehicle maintenance and fuel costs….

The Premium Vehicle Mileage Log can be used to track mileage and various expenses for your business vehicles. Mileage Log Sample. Vehicle Mileage Log Sample. Mileage Log Sheet Template. Cars were built to last a long time, this is provided you take good care of the vehicle and maintain it. The speedometer, mileage counter, fuel log, etc. According to many people, mileage details seem rather irrelevant, but there is a reason it is present on dashboards. To aid in understanding, you can use templates that are available for free.

What is mileage log? Just because you use your own car for company purposes does not mean that they will remunerate you for every mile driven.

There needs to be substantial proof of the exact miles driven for that company trip or endeavor. This is where a triplog becomes important. If you do not have time to create a log or write down details of your trip every day, it is always possible to download readily available and pre-formatted templates to aid in tracking whatever is necessary.

Many will state that an IRS mileage log is unimportant for tax purposes, but every year it is required to present a statement for the previous year; at this point, both the log and its format becomes very important.

With access to the internet, attaining mileage logs is a simple process. You can download and sync them with all devices for ease of access. Mileage Log Format If a company is sending you on a business trip, it is naturally understood that they reimburse you for the cost of transport that is used. If there are multiple trips that need to be made, either the company will provide a car or mode of transport, or they will specify the use of public or personal transport.

In the case of using public transport, a vehicle mileage log will not be necessary. However, if personal transport is being used, the organization provides a transport log.

Though, often times, you may be asked to create your own log. Instead of struggling to organize and formulate a triplog, search for one that suits the required format online.

There are a variety of templates available online for personal and office use. It can make tracking mileage, rates, and business trips so much easier. Below is the general format of a mileage tracker: The main label should state the motive of the sheet. Below that the company name should be printed. Your name and other details should be present. Start and end date of the log.

Price of fuel per mile. Number of miles covered. Total reimbursement to be covered. Start and end of the odometer. These are the details that should be present in the log. The log itself just needs a few details, as follows: The date. Purpose of the business trip. Start of the odometer. End of the odometer. Miles covered. Other necessary notes about the trip. This is the basic format that any mileage log template follows. You can easily avail of these online, download, print and use them at your own convenience.

Once printed, the template can be folded and kept in the car to be filled whenever necessary. It can also be saved to a phone or other device and details can be filled in whenever convenient for printing later. How to use a mileage tracking log Mileage tracking is not only important for tax returns for employees but small business owners, nonprofit organizations and other non-reimbursed businesses.

Money can be easily saved if little bits of information like this are properly filed and managed for each month or year.